Being a professional speaker on innovation, I attend a lot of conferences and meetings. And I am always amazed at how poorly most meetings are run.
One things in particular disturbs me…
When meeting time is used to present things that could have been sent via email.
Don’t do it!
Meeting time should be viewed as a huge investment in the attendees. If you present information, status reports, or anything other static information that could be distributed before the meeting via email, you are wasting everyone’s time.
Next time you are holding a meeting. Look at the agenda. Decide what information can be disseminated in advance. Then use the meeting time for conversation, networking, experiential learning, action planning, and other activities that can not be accomplished easily through electronic means.
When done properly, meetings can provide great value with a limited investment of time.